Recruitment Announcement: Administrative Assistant (Acting Position) — Department of Electrical Engineering

Unit: Department of Electrical Engineering
Position: Administrative Assistant (Acting)
Number of Vacancies: 1
Contract Type: Fixed-term contract; employment commences based on actual reporting date. The acting period continues until the permanent appointee assumes the position.
Salary: NT$35,192/month (for bachelor’s degree holders, inclusive of personal labor and health insurance contributions)

Responsibilities

• Execute tasks assigned by the Academic Affairs, Student Affairs, Research & Development, and Counseling Offices.

• Manage matters related to evaluations, engineering accreditation, and Higher Education Sprout Program (Teaching Excellence).

• Handle student awards, scholarships, and student activity funds.

• Process official documents and correspondence.

• Plan, coordinate, and execute departmental activities; provide service and communication support for faculty and students.

• Perform other tasks as assigned.

Qualifications

• Not a spouse or within three degrees of kinship of any university supervisor.

• Bachelor’s degree or higher. Fresh graduates may apply with consent and must provide their diploma before reporting. Current students (including those on leave) are not eligible.

• Foreign language communication and writing skills are advantageous.

• Proficient in Office software; experience with official document processing is preferred.

• Prior experience in university administrative work is preferred.

• Responsible, trustworthy, service-oriented, and cooperative.

Selection Process

1. Stage 1 – Qualification Review: Shortlisted candidates will be invited to the next stage.

2. Stage 2 – Document Preparation Test: Candidates are assessed on official document preparation; work simulation may be included. Also, a Personality and Employment Aptitude Test (~30 minutes) will evaluate job fit.

3. Stage 3 – Public Interview: Conducted by a selection committee. Selection results will be announced on the unit website after verification of candidates’ compliance with the Sexual Offender Registration system.

Application Procedure

• Required Documents (combine into a single submission):

  1. Application Form for University Fund Staff (downloadable from Personnel Office → Forms → University Fund Staff).

  2. Resume and autobiography (A4, portrait orientation, including personal details, family background, education, work experience, and career goals).

  3. Copy of highest degree certificate (foreign degrees must be verified).

  4. Copy of ID card (front/back).

  5. Proof of language proficiency (if applicable).

  6. Other relevant certificates or documentation of experience.

• Submission Deadline: By January 30, Academic Year 115 (Friday). Mail submissions must be postmarked by the deadline to:
  Department of Electrical Engineering, National Yunlin University of Science and Technology, No. 123, University Rd., Section 3, Douliu City, Yunlin 640, Taiwan
  Envelope title: “Application for Administrative Assistant (Acting) — Department of Electrical Engineering”
  Documents may also be delivered in person by 17:00 on the deadline day. Interview schedule will be announced separately.

• Contact Person: Ms. Lai — 05-5342601 ext. 4204

Additional Notes

• Appointed candidates must comply with the university’s Staff Rotation Policy.

• Submitted documents will not be returned, unless a self-addressed envelope is included.

• Selection results will be posted on the unit website; individual notifications are not routinely issued except on request.

• Retired military/civil service personnel will follow relevant regulations.

• Non-reporting or mid-term resignation may result in cancellation of appointment; a waiting list (up to twice the number of selected candidates) may be used to fill vacancies within four months.

• Working hours, benefits, and management follow university regulations and the Labor Standards Act.

• The university may extend the application deadline based on submission status.

• The selection process is fully compliant with laws on employment equality and does not discriminate on any protected grounds.

• Current university fund staff applying for this position must resign from their existing post before reporting; salary commencement follows the published rate for this position.